Author: TLascasas

SONOMA BAY COMMUNITY DEVELOPMENT
DISTRICT

PALM BEACH COUNTY Regular Board Meeting & Public Hearing
JUNE 12, 2023
10:30 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.sonomabaycdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT
Sonoma Bay Clubhouse 3600 Sonoma Drive
Riviera Beach, Florida 33404
REGULAR BOARD MEETING & PUBLIC HEARING
June 12, 2023
10:30 a.m.

Call to Order
Proof of Publication…	Page 1
Accept and Receive Resignation – Sherman Cogle…	Page 2
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
April 10, 2023 Regular Board Meeting…	Page 3
Public Hearing
Proof of Publication…	Page 6
Receive Public Comments on Fiscal Year 2023/2024 Final Budget
Consider Resolution No. 2023-02 – Adopting a Fiscal Year 2023/2024 Final Budget…	Page 7
Old Business
New Business
Consider Resolution No. 2023-03 – Adopting a Fiscal Year 2023/2024 Meeting Schedule…	Page 14
Consider Appointment of Audit Committee & Approval of Evaluation Criteria…	Page 16
Administrative Matters
Financial Report…	Page 19
Board Members Comments
Adjourn

PROOF OF PUBLICATION

LOCA	Q
The Gaim,svl/le Sun I The Ledger Oailv Commercial I Ocala <1rBanner
·News Chief I Herald-Tribune
lews Herald I The Palm Beach Pos, Northwe;t Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

SONOMA BAY COMMUNITY DEVELOPMEMT DIHRICT FISCAL YEAR 20W2023 REGU- LAR MEETING SCHEDULE

Sonoma Bay Cdd Sonoma Bay Cdd 250 I BURNS RD
TEA

PALM BEACH GAR.DE S FL 334 l05207

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the cfty of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers In the issues dated or by publication on the newspaper's website, if authorized, on:

09/30/2022

and that the fees charged are legal.
Sworn to and subscribed before on 09/30/2022

otary, State of WI, Cm.ffity ofRrnwn

	/-?--p;-J	
My commision expires Publication Cost:	$231.75

NOTICE IS HEREBY GIVEN lhot
the Board of Sup rvlsors of the sonamo Boy Community Oevelop­ me,,t District will hold Regulcr Meeting5 in the Sonomo Bev Club­ house localed at 3600 Sonoma Drlveo. Rlviera aeoch, Florido '33404, at 10:30 0.m. en lhe following dales:
Oclober 10, 2022
No\/ember 14, 7.022
December 12, 2022
Jonuarv 9, '1023
Februorv 13, 2023
Morch 13, 2023
April 10, 2023 Moy B, W23 June 12, 20'13
July 10, 2023
Augu5t u, 202'3
September 11, 2023
The PUr"pose of the meerlng.s i.s to conduct mw ond oil busine5s comin.9 before the Boord. Meelir195 ore oi:,ein
to the i:;iublic and will he c.onducfed
In occordonce wilh the provisions or
Florido low.

meetrngs mov be obloined

the

Coi:,ie5' of the Agendos for or_fw_romof the
District·• website or bv contocting
the DiSlrlcl Monooer 01 (561) 6]1).
4922 ond/or 1011 free al 1-877-137-•921 nve 15) dov, prior to lhe dole of lite pcrHculQr meeth19,
From rim" to rime 01,ei Dr 111ore Supcrvlsor,s may corticlpote tlY 1ele­ pt1oni:!; tllerefore o speoker tele• ohone will be ore,onr ct lhe meeting loc.oHon so rllot Sui:iervisor,s may be fully informed of lhl! discussicms tokin.s i,loce. Meetrngs mov bl? connnued as Jound necessorY To o Jlme ond Ploce. s?eclfied on the record.
ge /!ro e g / 1\tes,.; p F. ^1 : motter considered 01 these meet• ings, ,such J>erson will neetf o reconJ of the proce,e,dlngs end such person mov neoed to ir,sur fhoJ o ver"boffm record of lh• proceedings is mode ol
hls or her own expen5e ond which

bosed.

record i11clucies the teslhnony ona e""fdence on which lhe appeal ls 111 occordanct:t with the provlsions ot
the Americans wlH, Ol!tObilifies Acl,
onv person requiring s.Pecicl acccm modofions or on inrerpreh?r To porticipafe ot anv of fllese meetings
!5hou1Cf contnct rhe District Mor109el"
ot (561l 6.J0.,922 om!lor Ioli-free ol 1- Bi7-737-4922 01 leost ,even ( 7) dovs prior to the dote of lhe perficulor
meeting.
Meetings mov be concelled from time to Jim• wlthou1 odver1ised notice.
SONOMA	BAY	COMMUNITY
DEVELOPMENT DISTRICT
WWW..$onomciboycdd.org

Order No: Customer No: PO#:
TIHS I	01	1

7814342
730511

# of Copies:
1

9·30/2022

Pl ase da110,1,.,., this.form for µayme111 remilrcwce

Page 1 of 1

The Chairperson Special District Services The Oaks Center
2501A Burns Road
Palm Beach Gardens, FL. 33410

To Whom It May Concern

Please accept this as a formal notice of my resignation as a board member of the Sonoma Bay Community Development District, effective April 30, 2023, due to relocating out of state.
I would like to thank you for the opportunity, skills and experience that I have garnered here, which will go a long way in my future endeavors.

Yours Truly, Sherman Cogle

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
APRIL 10, 2023

CALL TO ORDER

The April 10, 2023, Regular Board Meeting of the Sonoma Bay Community Development District (the “District”) was called to order at 10:35 a.m. in the Sonoma Bay Clubhouse located at 3600 Sonoma Drive, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented which stated that notice of the Regular Board Meeting had been published in the Palm Beach Post on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Dorothy Dennis, Vice Chairperson Jordia Spence and Supervisor Rokibul Hasan constituted a quorum and it was in order to proceed with the meeting.

Staff present included: District Manager Sylvia Bethel of Special District Services, Inc.; and District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
March 13, 2023, Regular Board Meeting

The minutes of the March 13, 2023, Regular Board Meeting were presented for Board consideration.

A motion was made by Mr. Hasan, seconded by Ms. Dennis and passed unanimously approving the minutes of the March 13, 2023, Regular Board Meeting, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS

Page 1 of 3

Consider Resolution No. 2023-01 – Adopting a Fiscal Year 2023/2024 Proposed Budget

Resolution No. 2023-01 was presented, entitled:

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024; AND PROVIDING AN EFFECTIVE DATE.

In response to the Board’s request for additional time to review the proposed budget, Ms. Bethel asked if there were any questions. A lengthy discussion ensued. Ms. Spence stated that the police department was scheduled to come out and do a complimentary security survey but had cancelled. Ms. Spence is concerned about the security in the community and would like to know how the CDD and HOA could work together to resolve this concern. Mr. Gregory stated that the CDD could pay for a guarded gatehouse and the HOA could take over the roving security guard. Ms. Bethel advised that they could increase the security line item and can make changes to decrease it at a later time. Ms. Bethel will get some security proposals for the manned guard gate and set up a security workshop between the CDD and the HOA. If the HOA is interested, then the workshop will take place during the next meeting in May. If not, staff is directed to cancel May’s meeting.

Mr. Gregory indicated he could address the sidewalk question Ms. Spence had inquired about. Ms. Spence filled the Board in about the sidewalks needing repairs and the fact that they are a hazard to residents. Mr. Gregory stated the CDD was not responsibility for the sidewalks but maybe the HOA is.

A motion was made by Ms. Spence, seconded by Mr. Hasan and passed unanimously adopting Resolution No. 2023-01, setting the Public Hearing for June 12, 2023.

ADMINISTRATIVE MATTERS
Financial Report

Ms. Bethel directed the Board’s attention to the financials in the meeting booklet. She requested that the Board look over the information and let her know of any questions.

Ms. Spence asked about legal fees to which Mr. Gregory responded.

BOARD MEMBER COMMENTS

There were no further comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 11:17 a.m. on a motion made by Mr. Hasan, seconded by Ms. Dennis and passed unanimously.

Page 2 of 3

 	
Secretary	Chairperson

Page 3 of 3

Miscellaneous Notices Published in The Palm Beach Post on May 30, 2023

Location
Palm Beach County, Florida
Notice Text
Notice of Public Hearing and Regular Board Meeting of the Sonoma Bay Community Development District
The Board of Supervisors of the Sonoma Bay Community Development District (the District ) will hold a Public Hearing and Regular Board Meeting on June 12, 2023, at 10:30 a.m., or as soon thereafter as can be heard, at the Sonoma Bay Clubhouse located at 3600 Sonoma Drive, Riviera Beach, Florida 33404.
The purpose of the Public Hearing is to receive public comment on the Fiscal Year 2023/2024 Proposed Final Budget of the Sonoma Bay Community Development District. The purpose of the Regular Board Meeting is for the Board to consider any business which may properly come before it. A copy of the Budget and/or the Agenda may be obtained from the District s website or at the offices of the District Manager, 2501A Burns Road, Palm Beach Gardens, Florida 33410, during normal business hours. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. Meetings may be continued as found necessary to a time and place specified on the record.
There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922, at least seven (7) days prior to the date of the meetings.
If any person decides to appeal any decision made with respect to any matter considered at this Public Hearing and Regular Board Meeting, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at their own expense and which record includes the testimony and evidence on which the appeal is based.
Meetings may be cancelled from time to time without advertised notice.
Sonoma Bay Community Development District www.sonomabaycdd.org
8836183 5/23 5/30/23

RESOLUTION NO. 2023-02

A RESOLUTION OF THE SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT ADOPTING A FISCAL YEAR 2023/2024 BUDGET.

WHEREAS, the Sonoma Bay Community Development District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and,

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non ad-valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.	The Final Budget and Final Special Assessment Roll for Fiscal Year 2023/2024 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.	The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 12^th day of June, 2023.

ATTEST:	SONOMA BAY
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Sonoma Bay Community Development District

Final Budget For Fiscal Year 2023/2024
October 1, 2023 - September 30, 2024

CONTENTS

FINAL BUDGET

DETAILED FINAL BUDGET

DETAILED FINAL DEBT SERVICE FUND BUDGET

ASSESSMENT COMPARISON

FINAL BUDGET
SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES

FISCAL YEAR 2023/2024
BUDGET

O&M Assessments | 292,277
Debt Assessments | 173,0 1
Other Revenues | 0
,nterest ,ncome | 300
TOTAL REVENUES | $	465,618
EXPENDITURES |
Supervisor Fees | 11,000
Payroll Taxes (mployer | 0
(ngineering ,nspections | 1,500
/ighting | 13,000
Security | 150,000
Contingency | 27,900
Management | 30,360
/egal | 13,000
Assessment Roll | 7,500
Audit Fees | 3,900
,nsurance | 6,600
/egal Advertisements | 2,000
Miscellaneous | 1,000
Postage | 75
Office Supplies | 900
Dues & Subscriptions | 175
Trustee Fee | 2,500
Continuing Disclosure Fee | 350
Website Management | 2,000
TOTAL EXPENDITURES | $	275,040
REVENUES LESS EXPENDITURES | $	190,578
%ond Payments | (162,659)
BALANCE | $	27,919
County Appraiser & Tax Collector Fee | (9,306)
Discounts For (arly Payments | (1 ,613)
EXCESS/ S+ORTFALL | $	-
Carryover Funds From Prior Year | 0
NET EXCESS/ S+ORTFALL | $	-

DETAILED FINAL BUDGET
SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES | FISCAL YEAR 2021/2022 ACTUAL | FISCAL YEAR 2022/2023 BUDGET | FISCAL YEAR 2023/2024 BUDGET | COMMENTS
O&M Assessments | 157,694 | 132,818 | 292,277 | Expenditures Less nterest/ 94
Debt Assessments | 173,334 | 173,041 | 173,041 | Bond Payments/ 94
Other Revenues | 0 | 0 | 0 |
nterest ncome | 134 | 240 | 300 | nterest ProMected At $25 Per Month
TOTAL REVENUES | $	331,162 | $	306,099 | $	465,618 |
EXPENDITURES | | | |
Supervisor Fees | 5,600 | 11,000 | 11,000 | Supervisor Fees
Payroll Taxes Employer | 367 | 880 | 880 | ProMected At 8 Of Supervisor Fees
Engineering/ nspections | 1,913 | 1,500 | 1,500 | No Change From 2022/2023 Budget
Lighting | 10,840 | 13,000 | 13,000 | No Change From 2022/2023 Budget
Security | 24,125 | 0 | 150,000 | Line tem Reinstated
Contingency | 0 | 29,000 | 27,900 | Contingency
Management | 28,632 | 29,484 | 30,360 | CP AdMustment (Capped At 3 )
Legal | 10,133 | 13,000 | 13,000 | FY 22/23 Expenditures Through Dec 2022 $2,025
Assessment Roll | 7,500 | 7,500 | 7,500 | As Per Contract
Audit Fees | 3,700 | 3,800 | 3,900 | $100 ncrease From 2022/2023 Budget
nsurance | 5,706 | 6,200 | 6,600 | FY 22/23 Expenditures Was $6,134
Legal Advertisements | 868 | 2,300 | 2,000 | $300 Decrease From 2022/2023 Budget
Miscellaneous | 639 | 1,000 | 1,000 | No Change From 2022/2023 Budget
Postage | 133 | 500 | 475 | $25 Decrease From 2022/2023 Budget
Office Supplies | 605 | 900 | 900 | No Change From 2022/2023 Budget
Dues & Subscriptions | 175 | 175 | 175 | No Change From 2022/2023 Budget
Trustee Fee | 2,500 | 2,500 | 2,500 | No Change From 2022/2023 Budget
Continuing Disclosure Fee | 350 | 350 | 350 | No Change From 2022/2023 Budget
Website Management | 2,000 | 2,000 | 2,000 | No Change From 2022/2023 Budget
TOTAL EXPENDITURES | $	105,786 | $	125,089 | $	275,040 |
REVENUES LESS EXPENDITURES | $	225,376 | $	181,010 | $	190,578 |
Bond Payments | (165,841) | (162,659) | (162,659) | 2024 P & Payments Less Earned nterest
BALANCE | $	59,535 | $	18,351 | $	27,919 |
County Appraiser & Tax Collector Fee | (2,536) | (6,117) | (9,306) | Two Percent Of Total Assessment Roll
Discounts For Early Payments | (11,333) | (12,234) | (18,613) | Four Percent Of Total Assessment Roll
EXCESS/ (SHORTFALL) | $	45,666 | $	- | $	- |
Carryover Funds From Prior Year | 0 | 0 | 0 | Carryover Funds From Prior Year
NET EXCESS/ (SHORTFALL) | $	45,666 | $	- | $	- |

DETAILED FINAL DEBT SERVICE FUND BUDGET
SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024
OCTOBER 1, 2023 - SEPTEMBER 30, 2024

REVENUES | FISCAL YEAR 2021/2022 ACTUAL | FISCAL YEAR 2022/2023 BUDGET | FISCAL YEAR 2023/2024 BUDGET | COMMENTS
nterest ncome | 227 | 25 | 100 | ProMected nterest For 2023/2024
NA9 Tax Collection | 165,841 | 162,659 | 162,659 | Yearly Maximum Debt Assessment
Total Revenues | $	166,068 | $	162,684 | $	162,759 |
EXPENDITURES | | | |
Principal Payments | 105,000 | 110,000 | 115,000 | Principal Payment Due n 2024
nterest Payments | 52,622 | 47,550 | 43,984 | nterest Payment Due n 2024
Bond Redemption | 0 | 5,134 | 3,775 | Estimated Excess Debt Collections
Total Expenditures | $	157,622 | $	162,684 | $	162,759 |
Excess/ (Shortfall) | $	8,446 | $	- | $	- |

Series 2015 Bond Refunding Information

Original Par Amount = | $2,240,000 | Annual Principal Payments Due = | May 1st
nterest Rate = | 3 17% - 5 45% | Annual nterest Payments Due = | May 1st & November 1st
ssue Date = | August 2015 | |
Maturity Date = | May 2035 | |

Par Amount As Of 1/1/23 =	$1,555,000

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT ASSESSMENT COMPARISON

Fiscal Year | Fiscal Year | Fiscal Year | Fiscal Year
2020/2021 | 2021/2022 | 2022/2023 | 2023/2024
Assessment* | Assessment* | Assessment* | Projected Assessment*
O & M For Two Bedroom Units | $	909 90 | $	521 07 | $	439 80 | $ | 967.81
Debt For Two Bedroom Units | $	391 23 | $	391 23 | $	391 23 | $	391.23
Total For Two Bedroom Units | $	1,301.13 | $	912.30 | $	831.03 | $	1,359.04
O & M For Three Bedroom Units | $	909 90 | $	521 07 | $	439 80 | $	967.81
Debt For Three Bedroom Units | $	535 94 | $	535 94 | $	535 94 | $	535.94
Total For Three Bedroom Units | $	1,445.84 | $	1,057.01 | $	975.74 | $	1,503.75
O & M For Three Bedroom Units With Garage | $	909 90 | $	521 07 | $	439 80 | $	967.81
Debt For Three Bedroom Units With Garage | $	782 46 | $	782 46 | $	782 46 | $	782.46
Total For Three Bedroom Units :ith Garage | $	1,692.36 | $	1,303.53 | $	1,222.26 | $	1,750.27

* Assessments nclude the Following : 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community nformation: |
Two Bedroom Units | 76
Three Bedroom Units | 136
Three Bedroom Units With Garage | 90
Total Units | 302

6/2/2023 10:50 AM	 ^V

RESOLUTION NO. 2023-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2023/2024 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Sonoma Bay Community Development District ("District") to establish a regular meeting schedule for fiscal year 2023/2024; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2023/2024 which is attached hereto and made a part hereof as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2023/2024 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.

PASSED, ADOPTED and EFFECTIVE this 12^th day of June, 2023.

ATTEST:	SONOMA BAY
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Sonoma Bay Community Development District will hold Regular Meetings in the Sonoma Bay Clubhouse located at 3600 Sonoma Drive, Riviera Beach, Florida 33404, at 10:30 a.m. on the following dates:

October 09, 2023
November 13, 2023
December 11, 2023
January 8, 2024
February 12, 2024
March 04, 2024
April 08, 2024
May 13, 2024
June 10, 2024
July 08, 2024
August 12, 2024
September 09, 2024

The purpose of the meetings is to conduct any and all business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District’s website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 five (5) days prior to the date of the particular meeting.

From time to time one or more Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Meetings may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.

In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time without advertised notice.

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT

www.sonomabaycdd.org

PUBLISH: THE PALM BEACH POST	09/30/22

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District's needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).

Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2022/2023, 2023/2024 and 2024/2025 With Two Year Option (2025/2026 and 2026/2027)
Palm Beach County, Florida

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 29, 2023 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit two (2) copies of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title "Auditing Services - Sonoma Bay Community Development District" on the face of it.

SECTION 6.  MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents").

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.

Sonoma Bay Community Development District

Financial Report For May 2023

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT
MAY 2023

REVENUES

Annual Budget
10/1/22 9/30/23

Actual May 23

Year To Date Actual
10/1/22 5/31/23

O&M Assessments | 132,818 | 0 | 126,708
Debt Assessments | 173,0 1 | 0 | 165,2 8
Other Revenues | 0 | 0 | 0
,nterest ,ncome | 2 0 | 0 | 2, 92
Total Revenues | $	306,099 | $ | $	294,448
EXPENDITURES | | |
Supervisor Fees | 11,000 | 0 | 3,600
Payroll Taxes (mployer | 880 | 0 | 260
(ngineering ,nspections | 1,500 | 0 | 7,525
/ighting | 13,000 | 972 | 0
Contingency | 29,000 | 0 | 0
Management | 29, 8 | 2, 57 | 19,656
/egal | 13,000 | 0 | 3,925
Assessment Roll | 7,500 | 0 | 0
Audit Fees | 3,800 | 0 | 0
,nsurance | 6,200 | 0 | 6,13
/egal Advertisements | 2,300 | 0 | 232
Miscellaneous | 1,000 | 5 | 3 3
Postage | 500 | 36 | 2
Office Supplies | 900 | 33 | 303
Dues & Subscriptions | 175 | 0 | 175
Trustee Fee | 2,500 | 0 | 0
Continuing Disclosure Fee | 350 | 0 | 0
Website Management | 2,000 | 166 | 1,333
Fountain Maintenance | 0 | 0 | 2 0
Total Expenditures | $	125,089 | $	3,669 | $	43,970
Revenues Less Expenditures | $	181,010 | $	 3,669 | $	250,478
%ond Payments | (162,659) | 0 | (157,865)
BALANCE | $	18,351 | $	 3,669 | $	92,613
County Appraiser & Tax Collector Fee | (6,117) | 0 | (3,736)
Discounts For (arly Payments | (12,23 ) | 0 | (10,18 )
EXCESS/ SHORTFALL | $ | $	 3,669 | $	78,693
Carryover from Prior Year | $ | $ | $
NET/EXCESS SHORTFALL | $ | $	 3,669 | $	78,693

Bank Balance As Of 5/31/23 | $	162,405.09
Accounts Payable As Of 5/31/23 | $	4,368.84
Accounts Receivable As Of 5/31/23 | $
Available Funds As Of 5/31/23 | $	158,036.25

Sonoma Bay Community Development District
Expenditures
October 2022 through May 2023

| Date | | Invoice | | Vendor | | Memo | | Amount

Expenditures
511.122 · Payroll Taxes

| 11/17/2022 | | PR 11.14.22 | | Payroll | | mtg 11.14.22 cN 11.16.22 (Dennis, Cogle, Carter) | | 51.95
| 12/16/2022 | | PR 12.12.22 | | Payroll | | mtg 12.12.22 cN 12.16.22 (Dennis, Cogle, Carter, +asan) | | 52.60
| 02/16/2023 | | PR 02.13.23 | | Payroll | | mtg 02.13.23 cN 12.16.23 (Dennis, Carter, +asan) | | 51.95
| 03/13/2023 | | PR 03.13.23 | | Payroll | | mtg 03.13.23 cN 03.14.23 (Dennis, Carter, Spence) | | 51.95
| 04/11/2023 | | PR 04.10.23 | | Payroll | | mtg 04.10.23 cN 04.12.23 (Dennis, +asan, Spence) | | 51.95
Total 511.122 · Payroll Taxes | | | | | | | | | 260.40
511.131 · Supervisor Fee | | | | | | | | |
| 11/17/2022 | | PR 11.14.22 | | Payroll | | mtg 11.14.22 cN 11.16.22 (Dennis, Cogle, Carter) | | 600.00
| 12/16/2022 | | PR 12.12.22 | | Payroll | | mtg 12.12.22 cN 12.16.22 (Dennis, Cogle, Carter, +asan) | | 800.00
| 02/16/2023 | | PR 02.13.23 | | Payroll | | mtg 02.13.23 cN 12.16.23 (Dennis, Carter, +asan) | | 600.00
| 03/13/2023 | | PR 03.13.23 | | Payroll | | mtg 03.13.23 cN 03.14.23 (Dennis, Carter, Spence) | | 1,000.00
| 04/11/2023 | | PR 04.10.23 | | Payroll | | mtg 04.10.23 cN 04.12.23 (Dennis, +asan, Spence) | | 600.00
Total 511.131 · Supervisor Fee | | | | | | | | | 3,600.00
511.303 · Fountain Maintenance | | | | | | | | |
| 12/20/2022 | | 1010196 | | ATuatic 9egetation Control ,nc. | | Timer replacement on fountain | | 240.00
Total 511.303 · Fountain Maintenance | | | | | | | | | 240.00
511.304 · Lighting | | | | | | | | |
| 10/19/2022 | | 31246 25371 | | FPL | | For: Sep 19, 2022 to Oct 19, 2022 (30 days) | | 904.19
| 11/17/2022 | | 31246 25371 | | FPL | | For: Oct 19, 2022 to 1ov 17, 2022 (29 days) | | 901.65
| 12/17/2022 | | 31246 25371 | | FPL | | For: 1ov 17, 2022 to Dec 17, 2022 (30 days) | | 901.65
| 01/19/2023 | | 31246 25371 | | FPL | | For: Dec 17, 2022 to Jan 19, 2023 (33 days) | | 955.40
| 02/17/2023 | | 31246 25371 | | FPL | | For: Jan 19, 2023 to Feb 17, 2023 (29 days) | | 954.12
| 03/20/2023 | | 31246 25371 | | FPL | | For: Feb 17, 2023 to Mar 20, 2023 (31 days) | | 954.12
| 04/19/2023 | | 31246 25371 | | FPL | | For: Mar 20, 2023 to Apr 19, 2023 (30 days) | | 981.96
| 05/18/2023 | | 31246 25371 | | FPL | | For: Apr 19, 2023 to May 18, 2023 (29 days) | | 971.53
Total 511.304 · Lighting | | | | | | | | | 7,524.62
511.311 · Management Fees | | | | | | | | |
| 10/31/2022 | | 2022 1642 | | Special District Services, ,nc. | | Management Fee Oct 2022 | | 2,457.00
| 11/30/2022 | | 2022 1746 | | Special District Services, ,nc. | | Management Fee 1ov 2022 | | 2,457.00
| 12/31/2022 | | 2022 1956 | | Special District Services, ,nc. | | Management Fee Dec 2022 | | 2,457.00
| 01/31/2023 | | 2023 0043 | | Special District Services, ,nc. | | Management Fee Jan 2023 | | 2,457.00
| 02/28/2023 | | 2023 0151 | | Special District Services, ,nc. | | Management Fee Feb 2023 | | 2,457.00
| 03/31/2023 | | 2023 0260 | | Special District Services, ,nc. | | Management Fee March 2023 | | 2,457.00
| 04/30/2023 | | 2023 0367 | | Special District Services, ,nc. | | Management Fee April 2023 | | 2,457.00
| 05/31/2023 | | 2023 0492 | | Special District Services, ,nc. | | Management Fee May 2023 | | 2,457.00
Total 511.311 · Management Fees | | | | | | | | | 19,656.00

Sonoma Bay Community Development District
Expenditures
October 2022 through May 2023

Date	Invoice	Vendor	Memo	Amount

511.315 · Legal Fees |
| 10/31/2022 | 177732 | %illing, Cochran, Lyles, Mauro & Ramsey | Legal Services Oct 2022 | 500.00
| 11/30/2022 | 178172 | %illing, Cochran, Lyles, Mauro & Ramsey | Legal Services 1ov 2022 | 837.50
| 12/31/2022 | 178603 | %illing, Cochran, Lyles, Mauro & Ramsey | Legal Services Dec 2022 | 687.50
| 01/31/2023 | 179203 | %illing, Cochran, Lyles, Mauro & Ramsey | Legal Services Jan 2023 | 500.00
| 02/28/2023 | 179721 | %illing, Cochran, Lyles, Mauro & Ramsey | Legal Services Feb 2023 | 700.00
| 03/31/2023 | 180515 | %illing, Cochran, Lyles, Mauro & Ramsey | Legal Services March 2023 | 700.00
Total 511.315 · Legal Fees | | | | | 3,925.00
511.450 · Insurance | | | | |
| 10/01/2022 | 16394 | (gis Insurance & RisN Advisors | ReneZ  Policy 100122062 10/01/2022 10/01/2023 | 6,134.00
Total 511.450 · Insurance | | | | | 6,134.00
511.480 · Legal Advertisements | | | | |
| 10/31/2022 | 0005017001 | CA Florida +oldings, LLC | FY 22/23 Mtg Schedule | 231.75
Total 511.480 · Legal Advertisements | | | | | 231.75
511.512 · Miscellaneous | | | | |
| 11/17/2022 | PR 11.14.22 | Payroll | mtg 11.14.22 cN 11.16.22 (Dennis, Cogle, Carter) | 45.90
| 12/16/2022 | PR 12.12.22 | Payroll | mtg 12.12.22 cN 12.16.22 (Dennis, Cogle, Carter, +asan) | 61.20
| 12/31/2022 | 2022 1956 | Special District Services, Inc. | Mailouts | 50.00
| 12/31/2022 | 2022 1956 | Special District Services, Inc. | Travel 1ov 2022 | 4.50
| 01/31/2023 | 2023 0043 | Special District Services, Inc. | Travel Dec 2022 | 4.50
| 02/16/2023 | PR 02.13.23 | Payroll | mtg 02.13.23 cN 12.16.23 (Dennis, Carter, +asan) | 45.90
| 03/13/2023 | PR 03.13.23 | Payroll | mtg 03.13.23 cN 03.14.23 (Dennis, Carter, Spence) | 76.50
| 04/11/2023 | PR 04.10.23 | Payroll | mtg 04.10.23 cN 04.12.23 (Dennis, +asan, Spence) | 45.90
| 04/30/2023 | 2023 0367 | Special District Services, Inc. | Travel March 2023 | 4.21
| 05/31/2023 | 2023 0492 | Special District Services, Inc. | Travel April 2023 | 4.72
Total 511.512 · Miscellaneous | | | | | 343.33
511.513 · Postage and Delivery | | | | |
| 10/31/2022 | 2022 1642 | Special District Services, Inc. | Fed(x Sept 2022 | 1.03
| 11/30/2022 | 2022 1746 | Special District Services, Inc. | Postage Oct 2022 | 15.64
| 12/31/2022 | 2022 1956 | Special District Services, Inc. | Postage 1ov 2022 | 167.28
| 02/28/2023 | 2023 0151 | Special District Services, Inc. | Postage Jan 2023 | 2.85
| 03/31/2023 | 2023 0260 | Special District Services, Inc. | Postage Feb 2023 | 4.72
| 04/30/2023 | 2023 0367 | Special District Services, Inc. | Fed(x March 2023 | 16.95
| 05/08/2023 | FY 2023 Postage | Anne M. *annon, Tax Collector, P%C | Prorated Share of Tax Roll Postage cost FY 2023 | 19.00
| 05/31/2023 | 2023 0492 | Special District Services, Inc. | Fed(x April 2023 | 16.68
Total 511.513 · Postage and Delivery | | | | | 244.15

Sonoma Bay Community Development District
Expenditures
October 2022 through May 2023

Date	Invoice	Vendor	Memo	Amount

511.514 · Office Supplies | 10/31/2022 | 2022 1642 | Special District Services, Inc. | Copier Sept 2022 | 0.60
| 11/30/2022 | 2022 1746 | Special District Services, Inc. | Copier Oct 2022 | 3.30
| 12/31/2022 | 2022 1956 | Special District Services, Inc. | Copier 1ov 2022 | 65.55
| 12/31/2022 | 2022 1956 | Special District Services, Inc. | Meeting %ooNs 1ov 2022 | 32.00
| 01/31/2023 | 2023 0043 | Special District Services, Inc. | Copier Dec 2022 | 22.65
| 01/31/2023 | 2023 0043 | Special District Services, Inc. | Meeting %ooNs Dec 2022 | 24.00
| 02/28/2023 | 2023 0151 | Special District Services, Inc. | Copier Jan 2023 | 3.15
| 03/31/2023 | 2023 0260 | Special District Services, Inc. | Copier Feb 2023 | 16.95
| 03/31/2023 | 2023 0260 | Special District Services, Inc. | Meeting %ooNs Feb 2023 | 32.00
| 04/30/2023 | 2023 0367 | Special District Services, Inc. | Copier March 2023 | 37.20
| 04/30/2023 | 2023 0367 | Special District Services, Inc. | Meeting %ooNs March 2023 | 32.00
| 05/31/2023 | 2023 0492 | Special District Services, Inc. | Copier April 2023 | 5.25
| 05/31/2023 | 2023 0492 | Special District Services, Inc. | Meeting %ooNs April 2023 | 28.00

Total 511.514 · Office Supplies
511.540 · Dues, License & Subscriptions

10/03/2022

86834

Department of (conomic Opportunity

Special District Fee FY 2022/2023

302.65

175.00

Total 511.540 · Dues, License & Subscriptions
511.750 · Website Management

10/31/2022

2022 1642

Special District Services, Inc.

Website Fee Oct 2022

175.00

166.66

| 11/30/2022 | 2022 1746 | Special District Services, Inc. | Website Fee 1ov 2022 | 166.66
| 12/31/2022 | 2022 1956 | Special District Services, Inc. | Website Fee Dec 2022 | 166.66
| 01/31/2023 | 2023 0043 | Special District Services, Inc. | Website Fee Jan 2023 | 166.66
| 02/28/2023 | 2023 0151 | Special District Services, Inc. | Website Fee Feb 2023 | 166.66
| 03/31/2023 | 2023 0260 | Special District Services, Inc. | Website Fee March 2023 | 166.66
| 04/30/2023 | 2023 0367 | Special District Services, Inc. | Website Fee April 2023 | 166.66
| 05/31/2023 | 2023 0492 | Special District Services, Inc. | Website Fee May 2023 | 166.66
Total 511.750 · Website Management | | | | | 1,333.28
Total Expenditures | | | | | 43,970.18

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