SONOMA BAY COMMUNITY DEVELOPMENT
DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING FEBRUARY 13, 2023
10:30 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.sonomabaycdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT
Sonoma Bay Clubhouse 3600 Sonoma Drive
Riviera Beach, Florida 33404
REGULAR BOARD MEETING
February 13, 2023
10:30 a.m.

Call to Order
Proof of Publication…	Page 1
Seat New Board Members
Administer Oath of Office & Review Board Member Responsibilities and Duties
Establish Quorum
Reorganization of the Board
Chairman
Vice Chairman
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.  December 12, 2022 Regular Board Meeting	Page 2
Old Business
New Business
Administrative Matters
1.  Financial Report…	Page 5
Board Members Comments
Adjourn

PROOF OF PUBLICATION

LOCA	Q
The Gaim,svl/le Sun I The Ledger Oailv Commercial I Ocala <1rBanner
·News Chief I Herald-Tribune
lews Herald I The Palm Beach Pos, Northwe;t Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

SONOMA BAY COMMUNITY DEVELOPMEMT DIHRICT FISCAL YEAR 20W2023 REGU- LAR MEETING SCHEDULE

Sonoma Bay Cdd Sonoma Bay Cdd 250 I BURNS RD
TEA

PALM BEACH GAR.DE S FL 334 l05207

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the cfty of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers In the issues dated or by publication on the newspaper's website, if authorized, on:

09/30/2022

and that the fees charged are legal.
Sworn to and subscribed before on 09/30/2022

otary, State of WI, Cm.ffity ofRrnwn

	/-?--p;-J	
My commision expires Publication Cost:	$231.75

NOTICE IS HEREBY GIVEN lhot
the Board of Sup rvlsors of the sonamo Boy Community Oevelop­ me,,t District will hold Regulcr Meeting5 in the Sonomo Bev Club­ house localed at 3600 Sonoma Drlveo. Rlviera aeoch, Florido '33404, at 10:30 0.m. en lhe following dales:
Oclober 10, 2022
No\/ember 14, 7.022
December 12, 2022
Jonuarv 9, '1023
Februorv 13, 2023
Morch 13, 2023
April 10, 2023 Moy B, W23 June 12, 20'13
July 10, 2023
Augu5t u, 202'3
September 11, 2023
The PUr"pose of the meerlng.s i.s to conduct mw ond oil busine5s comin.9 before the Boord. Meelir195 ore oi:,ein
to the i:;iublic and will he c.onducfed
In occordonce wilh the provisions or
Florido low.

meetrngs mov be obloined

the

Coi:,ie5' of the Agendos for orfwromof the
District·• website or bv contocting
the DiSlrlcl Monooer 01 (561) 6]1).
4922 ond/or 1011 free al 1-877-137-•921 nve 15) dov, prior to lhe dole of lite pcrHculQr meeth19,
From rim" to rime 01,ei Dr 111ore Supcrvlsor,s may corticlpote tlY 1ele­ pt1oni:!; tllerefore o speoker tele• ohone will be ore,onr ct lhe meeting loc.oHon so rllot Sui:iervisor,s may be fully informed of lhl! discussicms tokin.s i,loce. Meetrngs mov bl? connnued as Jound necessorY To o Jlme ond Ploce. s?eclfied on the record.
ge /!ro e g / 1\tes,.; p F. 1 : motter considered 01 these meet• ings, ,such J>erson will neetf o reconJ of the proce,e,dlngs end such person mov neoed to ir,sur fhoJ o ver"boffm record of lh• proceedings is mode ol
hls or her own expen5e ond which

bosed.

record i11clucies the teslhnony ona e""fdence on which lhe appeal ls 111 occordanct:t with the provlsions ot
the Americans wlH, Ol!tObilifies Acl,
onv person requiring s.Pecicl acccm modofions or on inrerpreh?r To porticipafe ot anv of fllese meetings
!5hou1Cf contnct rhe District Mor109el"
ot (561l 6.J0.,922 om!lor Ioli-free ol 1- Bi7-737-4922 01 leost ,even ( 7) dovs prior to the dote of lhe perficulor
meeting.
Meetings mov be concelled from time to Jim• wlthou1 odver1ised notice.
SONOMA	BAY	COMMUNITY
DEVELOPMENT DISTRICT
WWW..$onomciboycdd.org

Order No: Customer No: PO#:
TIHS I	01	1

7814342
730511

# of Copies:
1

9·30/2022

Pl ase da110,1,.,., this.form for µayme111 remilrcwce

Page 1 of 1

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
DECEMBER 12, 2022

CALL TO ORDER

The December 12, 2022, Regular Board Meeting of the Sonoma Bay Community Development District (the “District”) was called to order at 10:31 a.m. at the Sonoma Bay Clubhouse located at 3600 Sonoma Drive, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented which stated that notice of the Regular Board Meeting had been published in The Palm Beach Post on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Dorothy Dennis and Supervisors Pamela Carter, Sherman Cogle and Rokibul Hasan constituted a quorum and it was in order to proceed with the meeting.

Staff present included: District Manager Sylvia Bethel of Special District Services, Inc.; and District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
November 14, 2022, Regular Board Meeting

The minutes of the November 14, 2022, Regular Board Meeting were presented for Board consideration.

A motion was made by Mr. Cogle, seconded by Ms. Dennis and passed unanimously approving the minutes of the November 14, 2022, Regular Board Meeting, as presented.

OLD BUSINESS
Update on Security Detail

Ms. Bethel advised that she had sent a request for a rover detail to three security companies and all three declined services due to the limited budget. However, if the HOA was to pick up a contract with a security vendor, a rover could be added on.
Page 1 of 3

Mr. Cogle advised of the HOA and security negotiations. It was requested that this item be included on the next meeting agenda for further updates.

Update on Fountain & Lakes

Ms. Bethel explained that she had sent a request to two lake vendors of which Aquatic Vegetation Control immediately came out and provided a proposal. The vendor explained that the fountain’s motor was good, but it appeared that the timer was faulty.

A motion was made by Mr. Cogle, seconded by Ms. Carter and passed unanimously approving the Aquatic Vegetation Control proposal for a replacement timer in the amount of $240.

NEW BUSINESS

There were no New Business items to come before the Board.

ADMINISTRATIVE MATTERS
Financial Report

Ms. Bethel directed the Board’s attention to the financials on Page 9 of the meeting booklet. She requested that the board look over the information and let her know of any questions.

BOARD MEMBER COMMENTS

Ms. Carter advised that Ms. Jordia Spence was in attendance and was interested in joining the District Board. The Board was pleased that she responded to the letter that had been sent and requested a motion to appoint Ms. Spence. Mr. George asked what seat was open. Ms. Bethel responded that Seat #3 was open with an expiration of 2024.

A motion was made by Mr. Cogle, seconded by Mr. Hasan and passed unanimously appointing Jordin Spence to Seat #3, which expires in November 2024.

Ms. Bethel advised she would administer Ms. Spence’s oath at the next meeting.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 10:41 a.m. on a motion made by Mr. Hasan, seconded by Mr. Cogle and passed unanimously.

Page 2 of 3

 	
Secretary	Chairperson

Page 3 of 3

Sonoma Bay Community Development District

Financial Report For January 2023

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT
JANUARY 2023

REVENUES	
Annual Budget
10/1/22 9/30/23	

Actual Jan 23	Year To Date Actual
10/1/22 1/31/23	
O&M Assessments	132,818	3,186	105,679	
Debt Assessments	173,041	3,738	139,694	
Other Revenues	0	0	0	
,nterest ,ncome	240	0	615	
				
Total Revenues	$	306,099	$	6,924	$	245,988	
				
EXPENDITURES				
Supervisor Fees	11,000	0	1,400	
Payroll Taxes (mployer	880	0	105	
(ngineering ,nspections	1,500	0	0	
/ighting	13,000	955	3,663	
Contingency	29,000	0	240	
Management	29,484	2,457	9,828	
/egal	13,000	0	2,025	
Assessment Roll	7,500	0	0	
Audit Fees	3,800	0	0	
,nsurance	6,200	0	6,134	
/egal Advertisements	2,300	0	232	
Miscellaneous	1,000	5	166	
Postage	500	0	184	
Office Supplies	900	47	148	
Dues & Subscriptions	175	0	175	
Trustee Fee	2,500	0	0	
Continuing Disclosure Fee	350	0	0	
Website Management	2,000	166	666	
				
Total Expenditures	$	125,089	$	3,630	$	24,966	
				
Revenues Less Expenditures	$	181,010	$	3,294	$	221,022	
				
%ond Payments	(162,659)	(3,589)	(132,795)	
				
BALANCE	$	18,351	$	 295 	$	88,227	
				
County Appraiser & Tax Collector Fee	(6,117)	(67)	(3,126)	
Discounts For (arly Payments	(12,234)	(208)	(9,762)	
				
EXCESS/ SHORTFALL 	$	 	$	 570 	$	75,339	
				
Carryover from Prior Year	$	 	$	 	$	 	
				
NET/EXCESS SHORTFALL 	$	 	$	 570 	$	75,339	

Bank Balance As Of 1/31/23	$	170,483.38	
Accounts Payable As Of 1/31/23	$	15,800.49	
Accounts Receivable As Of 1/31/23	$	 	
Available Funds As Of 1/31/23	$	154,682.89	

Sonoma Bay Community Development District
Expenditures
October 2022 through January 2023

	Date		Invoice 		Vendor		Memo		Amount	
Expenditures
511.122 · Payroll Taxes										
	11/17/2022		PR 11.14.22		Payroll		mtg 11.14.22 cN 11.16.22 (Dennis, Cogle, Carter)		51.95	
	12/16/2022		PR 12.12.22		Payroll		mtg 12.12.22 cN 12.16.22 (Dennis, Cogle, Carter, +asan)		52.60	
Total 511.122 · Payroll Taxes									104.55	
511.131 · Supervisor Fee										
	11/17/2022		PR 11.14.22		Payroll		mtg 11.14.22 cN 11.16.22 (Dennis, Cogle, Carter)		600.00	
	12/16/2022		PR 12.12.22		Payroll		mtg 12.12.22 cN 12.16.22 (Dennis, Cogle, Carter, +asan)		800.00	
Total 511.131 · Supervisor Fee									1,400.00	
511.303 · Fountain Maintenance	
12/20/2022		
1010196		
ATuatic 9egetation Control Inc.		
Timer replacement on fountain		
240.00	
Total 511.303 · Fountain Maintenance									240.00	
511.304 · Lighting										
	10/19/2022		31246 25371		FPL		For: Sep 19, 2022 to Oct 19, 2022 (30 days)		904.19	
	11/17/2022		31246 25371		FPL		For: Oct 19, 2022 to 1ov 17, 2022 (29 days)		901.65	
	12/17/2022		31246 25371		FPL		For: 1ov 17, 2022 to Dec 17, 2022 (30 days)		901.65	
	01/19/2023		31246 25371		FPL		For: Dec 17, 2022 to Jan 19, 2023 (33 days)		955.40	
Total 511.304 · Lighting									3,662.89	
511.311 · Management Fees										
	10/31/2022		2022 1642		Special District Services, Inc.		Management Fee Oct 2022		2,457.00	
	11/30/2022		2022 1746		Special District Services, Inc.		Management Fee 1ov 2022		2,457.00	
	12/31/2022		2022 1956		Special District Services, Inc.		Management Fee Dec 2022		2,457.00	
	01/31/2023		2023 0043		Special District Services, Inc.		Management Fee Jan 2023		2,457.00	
Total 511.311 · Management Fees									9,828.00	
511.315 · Legal Fees										
	10/31/2022		177732		%illing, Cochran, Lyles, Mauro & Ramsey		Legal Services Oct 2022		500.00	
	11/30/2022		178172		%illing, Cochran, Lyles, Mauro & Ramsey		Legal Services 1ov 2022		837.50	
	12/31/2022		178603		%illing, Cochran, Lyles, Mauro & Ramsey		Legal Services Dec 2022		687.50	
Total 511.315 · Legal Fees									2,025.00	
511.450 · Insurance	
10/01/2022		
16394		
(gis Insurance & RisN Advisors		
ReneZ  Policy 100122062 10/01/2022 10/01/2023		
6,134.00	
Total 511.450 · Insurance									6,134.00	
511.480 · Legal Advertisements	
10/31/2022		
0005017001		
CA Florida +oldings, LLC		
FY 22/23 Mtg Schedule		
231.75	
Total 511.480 · Legal Advertisements									231.75	
511.512 · Miscellaneous										
	11/17/2022		PR 11.14.22		Payroll		mtg 11.14.22 cN 11.16.22 (Dennis, Cogle, Carter)		45.90	

Sonoma Bay Community Development District
Expenditures
October 2022 through January 2023

	Date		Invoice 		Vendor		Memo		Amount	
	12/16/2022		PR 12.12.22		Payroll		mtg 12.12.22 cN 12.16.22 (Dennis, Cogle, Carter, +asan)		61.20	
	12/31/2022		2022 1956		Special District Services, Inc.		Mailouts		50.00	
	12/31/2022		2022 1956		Special District Services, Inc.		Travel 1ov 2022		4.50	
	01/31/2023		2023 0043		Special District Services, Inc.		Travel Dec 2022		4.50	
Total 511.512 · Miscellaneous									166.10	
511.513 · Postage and Delivery										
	10/31/2022		2022 1642		Special District Services, Inc.		Fed(x Sept 2022		1.03	
	11/30/2022		2022 1746		Special District Services, Inc.		Postage Oct 2022		15.64	
	12/31/2022		2022 1956		Special District Services, Inc.		Postage 1ov 2022		167.28	
Total 511.513 · Postage and Delivery									183.95	
511.514 · Office Supplies										
	10/31/2022		2022 1642		Special District Services, Inc.		Copier Sept 2022		0.60	
	11/30/2022		2022 1746		Special District Services, Inc.		Copier Oct 2022		3.30	
	12/31/2022		2022 1956		Special District Services, Inc.		Copier 1ov 2022		65.55	
	12/31/2022		2022 1956		Special District Services, Inc.		Meeting %ooNs 1ov 2022		32.00	
	01/31/2023		2023 0043		Special District Services, Inc.		Copier Dec 2022		22.65	
	01/31/2023		2023 0043		Special District Services, Inc.		Meeting %ooNs Dec 2022		24.00	
Total 511.514 · Office Supplies									148.10	
511.540 · Dues, License & Subscriptions	
10/03/2022		
86834		
Department of (conomic Opportunity		
Special District Fee FY 2022/2023		
175.00	
Total 511.540 · Dues, License & Subscriptions									175.00	
511.750 · Website Management										
	10/31/2022		2022 1642		Special District Services, Inc.		Website Fee Oct 2022		166.66	
	11/30/2022		2022 1746		Special District Services, Inc.		Website Fee 1ov 2022		166.66	
	12/31/2022		2022 1956		Special District Services, Inc.		Website Fee Dec 2022		166.66	
	01/31/2023		2023 0043		Special District Services, Inc.		Website Fee Jan 2023		166.66	
Total 511.750 · Website Management									666.64	
Total Expenditures									24,965.98