SONOMA BAY COMMUNITY DEVELOPMENT
DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING DECEMBER 12, 2022
10:30 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.sonomabaycdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT
Sonoma Bay Clubhouse 3600 Sonoma Drive
Riviera Beach, Florida 33404
REGULAR BOARD MEETING
December 12, 2022
10:30 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
November 14, 2022 Regular Board Meeting…	Page 2
Old Business
Update on Security Detail
Update on Fountain & Lakes…	Page 5
New Business
Administrative Matters
Financial Report…	Page 9
Board Members Comments
Adjourn

PROOF OF PUBLICATION

LOCA	Q
The Gaim,svl/le Sun I The Ledger Oailv Commercial I Ocala <1rBanner
·News Chief I Herald-Tribune
lews Herald I The Palm Beach Pos, Northwe;t Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

SONOMA BAY COMMUNITY DEVELOPMEMT DIHRICT FISCAL YEAR 20W2023 REGU- LAR MEETING SCHEDULE

Sonoma Bay Cdd Sonoma Bay Cdd 250 I BURNS RD
TEA

PALM BEACH GAR.DE S FL 334 l05207

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the cfty of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers In the issues dated or by publication on the newspaper's website, if authorized, on:

09/30/2022

and that the fees charged are legal.
Sworn to and subscribed before on 09/30/2022

otary, State of WI, Cm.ffity ofRrnwn

	/-?--p;-J	
My commision expires Publication Cost:	$231.75

NOTICE IS HEREBY GIVEN lhot
the Board of Sup rvlsors of the sonamo Boy Community Oevelop­ me,,t District will hold Regulcr Meeting5 in the Sonomo Bev Club­ house localed at 3600 Sonoma Drlveo. Rlviera aeoch, Florido '33404, at 10:30 0.m. en lhe following dales:
Oclober 10, 2022
No\/ember 14, 7.022
December 12, 2022
Jonuarv 9, '1023
Februorv 13, 2023
Morch 13, 2023
April 10, 2023 Moy B, W23 June 12, 20'13
July 10, 2023
Augu5t u, 202'3
September 11, 2023
The PUr"pose of the meerlng.s i.s to conduct mw ond oil busine5s comin.9 before the Boord. Meelir195 ore oi:,ein
to the i:;iublic and will he c.onducfed
In occordonce wilh the provisions or
Florido low.

meetrngs mov be obloined

the

Coi:,ie5' of the Agendos for orfwromof the
District·• website or bv contocting
the DiSlrlcl Monooer 01 (561) 6]1).
4922 ond/or 1011 free al 1-877-137-•921 nve 15) dov, prior to lhe dole of lite pcrHculQr meeth19,
From rim" to rime 01,ei Dr 111ore Supcrvlsor,s may corticlpote tlY 1ele­ pt1oni:!; tllerefore o speoker tele• ohone will be ore,onr ct lhe meeting loc.oHon so rllot Sui:iervisor,s may be fully informed of lhl! discussicms tokin.s i,loce. Meetrngs mov bl? connnued as Jound necessorY To o Jlme ond Ploce. s?eclfied on the record.
ge /!ro e g / 1\tes,.; p F. 1 : motter considered 01 these meet• ings, ,such J>erson will neetf o reconJ of the proce,e,dlngs end such person mov neoed to ir,sur fhoJ o ver"boffm record of lh• proceedings is mode ol
hls or her own expen5e ond which

bosed.

record i11clucies the teslhnony ona e""fdence on which lhe appeal ls 111 occordanct:t with the provlsions ot
the Americans wlH, Ol!tObilifies Acl,
onv person requiring s.Pecicl acccm modofions or on inrerpreh?r To porticipafe ot anv of fllese meetings
!5hou1Cf contnct rhe District Mor109el"
ot (561l 6.J0.,922 om!lor Ioli-free ol 1- Bi7-737-4922 01 leost ,even ( 7) dovs prior to the dote of lhe perficulor
meeting.
Meetings mov be concelled from time to Jim• wlthou1 odver1ised notice.
SONOMA	BAY	COMMUNITY
DEVELOPMENT DISTRICT
WWW..$onomciboycdd.org

Order No: Customer No: PO#:
TIHS I	01	1

7814342
730511

# of Copies:
1

9·30/2022

Pl ase da110,1,.,., this.form for µayme111 remilrcwce

Page 1 of 1

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 14, 2022

CALL TO ORDER

The November 14, 2022, Regular Board Meeting of the Sonoma Bay Community Development District (the “District”) was called to order at 10:35 a.m. at the Sonoma Bay Clubhouse located at 3600 Sonoma Drive, Riviera Beach, Florida 33404.

PROOF OF PUBLICATION

Proof of publication was presented which stated that notice of the Regular Board Meeting had been published in The Palm Beach Post on September 30, 2022, as part of the District’s Fiscal Year 2022/2023 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

It was determined that the attendance of Chairperson Dorothy Dennis and Supervisors Pamela Carter and Sherman Cogle constituted a quorum and it was in order to proceed with the meeting.

Staff present included: District Manager Sylvia Bethel of Special District Services, Inc.; and District Counsel Gregory George of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
March 14, 2022, Regular Board Meeting

The minutes of the March 14, 2022, Regular Board Meeting were presented for Board consideration.

A motion was made by Mr. Cogle, seconded by Ms. Dennis and passed unanimously approving the minutes of the March 14, 2022, Regular Board Meeting, as presented.

August 8, 2022, Public Hearing & Regular Board Meeting

The minutes of the August 8, 2022, Public Hearing & Regular Board Meeting were presented for Board consideration.

A motion was made by Mr. Cogle, seconded by Ms. Dennis and passed unanimously approving the minutes of the August 8, 2022, Public Hearing & Regular Board Meeting, as presented.
Page 1 of 3

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
Consider Resolution No. 2022-04 – Adopting a Fiscal Year 2021/2022 Amended Budget

Resolution No. 2022-04 was presented, entitled:

RESOLUTION NO. 2022-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2021/2022 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Ms. Bethel asked the Board to review the Amended Budget on Page 8 of the meeting book. Ms. Bethel explained that this was a look back at the fiscal year 2021/2022 and that everything appears to be on track with no overages. She asked that they review the material and advise her of any questions.

A motion was made by Mr. Cogle, seconded by Ms. Dennis and passed unanimously approving Resolution No. 2022-04 – Adopting a Fiscal Year 2021/2022 Amended Budget, as presented.

Discussion Regarding Police Detail

Mr. Cogle advised that the police detail was not working for the community. They are not available to detail the community, when needed. Ms. Bethel explained that the police detail is only when the shifts are picked up. If no one picks up the shift, then the shift is missed and there will not be any police detail coverage. Ms. Carter and Mr. Cogle both indicated that when they did show up, they sat in the car and did nothing. The Board suggested looking into getting a roving security guard. Ms. Bethel checked the budget to see if funds were available and advised that funds were available and how much. The Board suggested that Ms. Bethel reach out to some security companies to see what coverage they could get within the District’s budget.

Discussion Regarding Fountain & Lakes

Ms. Bethel advised that she had inquired about the fountains/lakes and believes the HOA manages these. Mr. Cogle stated he agrees that the HOA manages the fountains and lakes. Ms. Bethel indicated that there were still line items in the budget for fountains and lakes. Mr. Cogle stated that a pump was out and wanted to know if there was a way to share the cost between the HOA and the CDD. Mr. George indicated that this was a possibility and the Board would still have to approve the proposals. The Board directed staff to obtain proposals for the repair and bring them to next meeting for discussion.

Page 2 of 3

ADMINISTRATIVE MATTERS
Financial Report

There was no Financial Report at this time.

BOARD MEMBER COMMENTS

There were no further comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, the Regular Board Meeting was adjourned at 11:03 a.m. on a motion made by Mr. Cogle, seconded by Ms. Carter and passed unanimously.

Secretary	Chairperson

Page 3 of 3

Aquatic Vegetation Control, Inc.
1860 W. 10th Street Riviera Beach, Florida 33404
(561) 845-5525 or (800) 327-8745 Fax (561) 845-5374
www.avcaquatic.com
PROPOSAL/AGREEMENT/CONTRACT

This Agreement for environmental services is entered into contract between Aquatic Vegetation Control, Inc. hereinafter referred to as AVC, whose address is 1860 W. 10th Street, Riviera Beach,
Florida 33404, and submitted to Thousand Oaks CDD
whose address is listed below, on the latest date of execution of this Agreement by both parties signature.

Address:

2501-A Burns Rd.

City, State, & Zip:

Palm Beach Gardens,FL 33410

Phone:

(561) 630-4922

Fax: (561) 630-4923

Contact: Silvia Bethel
Job Name: Sonoma Bay Fountain Timer Replacement

Email: sbethel@sdsinc.org
Location: Riviera Beach, FL

Scope of Services and Related Costs

_________________________________________

_________________

specified for Fountain Sales and Installation

to be performed as One-Time Event

Scope of Services: (may be continued on page 4)

($ 240.00	) As Specified
grand total of
cents ($	) As Specified

Dollars and	cents
Plus Applicable Sales Tax	to be billed for a
Dollars and
Plus Applicable Sales Tax

Invoices will be submitted upon completion.

Invoices and Billing-Any fee disputed by Thousand Oaks CDD

00

Two Hundred Forty

AVC does hereby agree to furnish all labor, equipment, herbicides, and materials unless otherwise

Faulty timer will be replaced with a new timer and set to the original settings. This may or may not fix the issue with the fountain cutting off, but the timer is definitely an issue and not working correctly. This is the first and cheapest step in getting the fountain repaired. No other issues were found on the initial inspection other than the timer and the fountain was operational at that time.	
AVC proposes to perform the work as specified for the sum of:		continued page 4	

___________________________

___________________________

_________________

_________________________

shall be brought to the attention of AVC, in writing, within fifteen (15) days of receipt of an invoice. If an invoice is not disputed within that time, the invoice shall be deemed acceptable and shall be paid within

___________________

Net 30 days

of receipt. Interest shall accrue on the invoice at a rate of 1 ½ percent per

month or the maximum rate allowed by law, whichever is less.

Terms and Conditions-All material is guaranteed to be as specified. All work will be completed in a skillful manner according to standard practices. Any modification from the above scope of work will be completed only upon a

Aquatic Vegetation Control, Inc.
1860 W. 10th Street Riviera Beach, Florida 33404
(561) 845-5525 or (800) 327-8745 Fax (561) 845-5374
www.avcaquatic.com
PROPOSAL/AGREEMENT/CONTRACT

written work order signed by both parties, and will be at an extra charge over and above the cost specified in this agreement. This agreement is contingent upon strikes, accidents, or delays beyond our control. This agreement is subject to acceptance within 30 days and is void thereafter at the option of AVC. Each party shall acknowledge changes for any modifications, additions, and/or deletions to this proposal/agreement.

Plant Warranty/Guarantee Terms and Conditions- Aquatic Vegetation Control, Inc. (AVC) guarantees the plants’ health and professional installation, if applicable, under normal site and weather conditions. AVC cannot be held liable for plant mortality under abnormal site and/or weather conditions, or acts of God. Plant sales and installation will be guaranteed for 	 days.

This agreement shall be in effect for a period of one-year. This agreement may be executed for an additional year or years on terms and conditions mutually agreeable to the parties and reduced in writing unless cancelled by either party in writing with 30 days notice via certified mail. We reserve the right to include a CPI increase not to exceed 5% per year with proper written notice to client.

Liability-The parties to this agreement understand that AVC bears responsibility for their own willful or negligent actions that result in damages or injury to persons or property arising out of the performance of this contract.
Provided, however, the extent of any damages for which AVC may be responsible because of its negligence or willful activity, shall be limited to the amount of this contract.

All herbicides used in the program are approved by the Department of Environmental Protection. Safety and Data Sheets (SDS) are available upon request. AVC will assist customer in obtaining a permit from the Department of Environmental Protection, if required. AVC will furnish proof of liability, vehicle, worker’s compensation, and pollution liability insurance upon request.

Proposal date: 12/5/2022 Proposal expiration date:

1/3/2023

Commencement date:

Aquatic Vegetation Control, Inc. Project Manager/Point of Contact:

_______________________________

Kevin Damaso (561) 262-2471
Accepted By:	Accepted By:

Salvador Medina

Digitally signed by Salvador Medina Date: 2022.12.05 12:37:58 -05'00'

Authorized AVC Signatory Salvador Medina

Company Name

12/5/2022
Date	Authorized Signature

Name and Title

Date

Aquatic Vegetation Control, Inc.
1860 W. 10th Street Riviera Beach, Florida 33404
(561) 845-5525 or (800) 327-8745 Fax (561) 845-5374
www.avcaquatic.com
PROPOSAL/AGREEMENT/CONTRACT

Contact Information
Please complete the following information upon acceptance of the agreement and return to our office.

Billing Information
Point of Contact: 	

Phone: 	

Fax:

(561) 630-4923

Email Address: 	

Submit Bills To:		

Federal Tax ID		

Tax Exempt:		 Yes (attach exemption certificate)		 No

Send Bills:

Mail

Fax

Email

Other	

Instructions for returning signed proposal:
Upon execution of proposal/agreement/contract, please return to:

Attention:	Betsy Johnston,
Accounting and Billing Administrator
Aquatic Vegetation Control, Inc. 1860 W. 10th Street
Riviera Beach, Florida 33404

Phone: 561-845-5525	Fax:	561-845-5374

Email: bjohnston@avcaquatic.com

Executed proposal/agreement/contract can be mailed, faxed, or emailed.

Scope of Services Continued:

Page 8

Sonoma Bay Community Development District

Financial Report For November 2022

SONOMA BAY COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT
NOVEMBER 2022

REVENUES	
Annual Budget
10/1/22 9/30/23	

Actual Nov 22	Year To Date Actual
10/1/22 11/30/22	
O&M Assessments	132,818	1,443	1,443	
Debt Assessments	173,041	1,721	1,721	
Other Revenues	0	0	0	
,nterest ,ncome	240	0	0	
				
Total Revenues	$	306,099	$	3,164	$	3,164	
				
EXPENDITURES				
Supervisor Fees	11,000	600	600	
Payroll Taxes (mployer	880	52	52	
(ngineering ,nspections	1,500	0	0	
/ighting	13,000	902	1,806	
Contingency	29,000	0	0	
Management	29,484	2,457	4,914	
/egal	13,000	0	500	
Assessment Roll	7,500	0	0	
Audit Fees	3,800	0	0	
,nsurance	6,200	0	6,134	
/egal Advertisements	2,300	0	232	
Miscellaneous	1,000	46	46	
Postage	500	16	17	
Office Supplies	900	3	4	
Dues & Subscriptions	175	0	175	
Trustee Fee	2,500	0	0	
Continuing Disclosure Fee	350	0	0	
Website Management	2,000	166	332	
				
Total Expenditures	$	125,089	$	4,242	$	14,812	
				
Revenues Less Expenditures	$	181,010	$	 1,078 	$	 11,648 	
				
%ond Payments	(162,659)	(1,613)	(1,613)	
				
BALANCE	$	18,351	$	 2,691 	$	 13,261 	
				
County Appraiser & Tax Collector Fee	(6,117)	(30)	(800)	
Discounts For (arly Payments	(12,234)	(168)	(168)	
				
EXCESS/ SHORTFALL 	$	 	$	 2,889 	$	 14,229 	
				
Carryover from Prior Year	$	 	$	 	$	 	
				
NET/EXCESS SHORTFALL 	$	 	$	 2,889 	$	 14,229 	

Bank Balance As Of 11/30/22	$	71,002.78	
Accounts Payable As Of 11/30/22	$	5,889.22	
Accounts Receivable As Of 11/30/22	$	 	
Available Funds As Of 11/30/22	$	65,113.56	

Sonoma Bay Community Development District
Expenditures
October through November 2022

	Date		Invoice 		Description		Memo		Amount	
Expenditures
511.122 · Payroll Taxes	

11 17 2022		

PR 11.14.22		

Payroll		

mtg 11.14.22 cN 11.16.22 (Payroll Taxes)		

51.95	
Total 511.122 · Payroll Taxes									51.95	
511.131 · Supervisor Fee										
	11 17 2022		PR 11.14.22		Payroll		mtg 11.14.22 cN 11.16.22 (Supervisor Fees)		600.00	
Total 511.131 · Supervisor Fee									600.00	
511.304 · Lighting										
	10 19 2022		31246 25371		FPL		For Sep 19, 2022 to Oct 19, 2022 (30 days)		904.19	
	11 17 2022		31246 25371		FPL		For Oct 19, 2022 to 1ov 17, 2022 (29 days)		901.65	
Total 511.304 · Lighting									1,805.84	
511.311 · Management Fees										
	10 31 2022		2022 1642		Special District Services, Inc.		Management Fee Oct 2022		2,457.00	
	11 30 2022		2022 1746		Special District Services, Inc.		Management Fee 1ov 2022		2,457.00	
Total 511.311 · Management Fees									4,914.00	
511.315 · Legal Fees										
	10 31 2022		177732		%illing, Cochran, Lyles, Mauro & Ramsey		Legal Services Oct 2022		500.00	
Total 511.315 · Legal Fees									500.00	
511.450 · Insurance										
	10 01 2022		16394		(gis Insurance & RisN Advisors		Policy 100122062 10 01 2022 10 01 2023		6,134.00	
Total 511.450 · Insurance									6,134.00	
511.480 · Legal Advertisements										
	10 31 2022		0005017001		CA Florida +oldings, LLC		FY 22 23 Mtg Schedule		231.75	
Total 511.480 · Legal Advertisements									231.75	
511.512 · Miscellaneous										
	11 17 2022		PR 11.14.22		Payroll		mtg 11.14.22 cN 11.16.22 (Payroll Processing)		45.90	
Total 511.512 · Miscellaneous									45.90	
511.513 · Postage and Delivery										
	10 31 2022		2022 1642		Special District Services, Inc.		Fed(x Sept 2022		1.03	
	11 30 2022		2022 1746		Special District Services, Inc.		Postage Oct 2022		15.64	
Total 511.513 · Postage and Delivery									16.67	
511.514 · Office Supplies										
	10 31 2022		2022 1642		Special District Services, Inc.		Copier Sept 2022		0.60	
	11 30 2022		2022 1746		Special District Services, Inc.		Copier Oct 2022		3.30	
Total 511.514 · Office Supplies									3.90	
511.540 · Dues, License & Subscriptions										
	10 03 2022		86834		Department of (conomic Opportunity		Special District Fee FY 2022 2023		175.00	
Total 511.540 · Dues, License & Subscriptions									175.00	
511.750 · Website Management										
	10 31 2022		2022 1642		Special District Services, Inc.		Website Fee Oct 2022		166.66	
	11 30 2022		2022 1746		Special District Services, Inc.		Website Fee 1ov 2022		166.66	
Total 511.750 · Website Management									333.32	
Total Expenditures									14,812.33